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Compassionately Connected, Joyfully Engaged, Always Learning
 

Public Notifications

Table of Contents

Anaphylaxis

Pursuant to New York State Education Law §921-a, “schools may choose to provide and maintain epinephrine auto-injectors on-site and permit volunteer school personnel to be trained to administer epinephrine via auto-injector on-site to a student or staff member in an instructional facility per commissioner's regulation §136.6 who appears to be in anaphylaxis, regardless of history of severe allergic reaction.” Webster CSD has chosen to do this, and, as such, trains unlicensed personnel to administer emergency epinephrine via auto-injector using training material approved by the NYS Department of Health (NYSDOH).
For information on individualized concerns about anaphylaxis in Webster CSD, please contact Ginger Anderson, district nurse coordinator, at (585) 670-5217.

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Annual Budget

Webster CSD makes its budget and budget planning information available on the District Budget web page of the district website. This includes the final annual budget and any multi-year financial plan adopted by the board of education.
 

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Annual External Audit Report

The board of education is required to secure an annual audit of its records by an independent auditor and must post the following documents on the website, if such exist: the annual external audit report and the corrective action plan prepared in response to any findings contained in the annual external audit report or management letter, or any final audit report issued by the state comptroller. Webster CSD shares these on the District Financials web page in the Financial Statements.
 

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Annual Professional Performance Review (APPR)

In accordance with New York State Education Law Section § 3012-c(10)(b), parents/guardians may request the final quality rating and composite effectiveness score for each of the teachers and for the principal of the school building in which their student is assigned for the current school year. The district will also provide an oral or written explanation of the composite effectiveness scoring ranges for final quality ratings and an opportunity to understand such scores in the context of teacher evaluation and student performance. Parents/guardians interested in obtaining this information should contact Eric Blask at (585) 216-0055 or for the request form that needs to be completed before any information can be released.
New York State Education Department (NYSED) regulations mandate that the APPR plan be posted on the district's website by September 10  or within 10 days after it is approved by the commissioner, whichever is later.
 

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Asbestos

The federal Asbestos Hazard Emergency Response Act (AHERA) requires public schools to inspect all buildings that are leased, owned, or otherwise used as school buildings for the presence of asbestos-containing building materials. The U.S. Environmental Protection Agency (EPA) publishes regulations and enforces AHERA. For details on these requirements, information on the availability of asbestos management plans, and any current or planned asbestos inspections, response action, and post-response actions, please visit our Asbestos Hazard Emergency Response Act web page.

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Attendance

New York State Education Law requires that all children attend school until the last day of the school year in which they turn 16. Attendance will be taken every day as school districts must record all absences, tardiness, and time lost by a pupil. The Webster CSD Board of Education has established 85 percent as its minimum attendance standard. Therefore, parents must inform their school if their child will be absent for any part of the day. School personnel will contact parents whose children are absent and have not been reported as such.
Absenteeism is classified as excused or unexcused. Excused absences are those that are due to unavoidable circumstances or are related to the educational needs of the student, such as personal illness, religious observance, weather conditions, required legal appearance, approved college visits, military obligations, or other reasons as may be approved by the commissioner of education.
Absences for activities that could have been done outside of the school day or avoided with appropriate planning, such as vacations and baby-sitting, are considered unexcused. School principals or their designees will determine whether an absence is excused or unexcused.

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Boy Scouts Equal Access Act

Webster CSD provides equal access to the use of school property to the Boy Scouts and other designated youth groups listed as a patriotic society in Title 36 of the US Code intended to serve young people under the age of 21. See Notice of Non-Discrimination (Title IX).

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Breakfast After the Bell

Webster CSD offers breakfast to all students after the instructional day has begun. Webster CSD families who would like details on Free and Reduced Meals, please follow the link on the Food Service website and follow the prompts.

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Child Abuse

The New York State Office of Children and Family Services website offers a variety of resources for the support of families and children, including those experiencing child abuse. If you suspect abuse or maltreatment of a child, call the statewide toll free hotline: 1-800-342-3720. If you believe a child is in immediate danger, call 911. Learn more at the Child Protective Services web page at https://ocfs.ny.gov/programs/cps/.

Abuso infantil

Elsitio web de la Oficina de Servicios para Niños y Familias del Estado de Nueva York  ofrece una variedad de recursos destinados al apoyo de familias y niños, incluidos aquellos que atraviesan situaciones de abuso infantil. Si sospecha de alguna situación de abuso o maltrato infantil, llame a la línea directa y gratuita del estado: 1-800-342-3720. Si considera que un niño está en peligro inmediato, llame al 911. Si necesita más información, visite la página web Servicios de Protección Infantil en https://ocfs.ny.gov/programs/cps/.

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Child Nutrition Programs

The Webster School Lunch Program offers high quality nutritious meals that comply with all U.S. Department of Agriculture federal guidelines. Free/Reduced Price Meal Applications are available by following the prompts on the Food Service website

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Code of Conduct

The Webster CSD Board of Education recognizes the need to clearly define expectations for acceptable conduct on school property, to identify the possible consequences of unacceptable conduct, and to ensure that discipline is administered in a prompt and fair manner. It has adopted a Code of Conduct that is in compliance with the Safe Schools Against Violence in Education Act. A copy of the district’s Code of Conduct is available on the district web page District Policies, Regulations, and Code of Conduct.

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Concussions & Tackle Football

Tackle football programs in New York State are required to provide an informational packet about concussions and sub-concussive blows, and the injuries that might occur as a result of receiving such blows, to the parents/guardians of all children participating in tackle football programs. Webster CSD provides this information to families; it is also available on the Sports-Related Concussion web page.

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Data Privacy & Security

Webster CSD’s policy on data security and privacy is consistent with applicable state and federal laws and applied to student data and, where applicable, to teacher and principal data. It is available on the WCSD Data Privacy web page.

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Dignity for All Students Act (DASA)/Bullying Prevention

In Webster CSD incidents of discrimination/harassment are taken very seriously and are not tolerated. It is important for parents/guardians and students to initially work with their school teams, including teachers, counselors, administrators, etc., to ensure that they are aware of the concern and are able to address, without delay, situations related to discrimination and/or harassment. To learn more, contact your building’s main office or consult the DASA web page.

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Discipline

Students engaging in inappropriate behavior are subject to disciplinary action such as reprimand, parent contact, detention, and suspension. For complete information see the Code of Conduct and Regulation 5201 on the District Policies, Regulations, and Code of Conduct page of the district website.

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English Language Learners ENL/Bilingual Placement

Parents/guardians of students identified as English Language Learners are notified at the start of a student's placement in a Bilingual Education or English as a New Language program.

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Every Student Succeeds Act (ESSA)

The Every Student Succeeds Act (ESSA) provides for, and Webster CSD expects and encourages, the involvement of parents/guardians of children in programs assisted under Title l of the act (ESSA). The district assures parental involvement and requires the school that receives Title I funding to inform parents of the professional qualifications of their child’s classroom teacher and paraprofessional.
Parents/guardians of students in Webster CSD have the right to know the professional qualifications of the classroom teacher(s) who instruct their children. Federal law allows parents/guardians to ask for certain information about their child’s classroom teacher(s) and requires the district to provide this information in a timely manner if asked. Specifically, parents/guardians have the right to ask for the following information about each of their child’s classroom teacher(s):
  1. Whether the NYS Education Department has licensed or qualified the teacher for the grades and subjects he or she teaches.
  2. Whether the NYS Education Department has decided that the teacher can teach in a classroom without being licensed or qualified under state regulation because of special circumstances.
  3. The teacher’s college major and whether the teacher has any advanced degrees and, if so, the subject of the degree.
  4. Whether any paraprofessionals provide service to their child and, if they do, their qualifications.
Please follow this link to find the New York State ESSA-Funded Programs Complaint Procedures. Please follow this link to find New York State public data on the state parent dashboard. If you would like to receive this information, please contact Erin Land, assistant superintendent for instruction, at (585) 216-0040.
Under provisions of the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), and the No Child Left Behind Act, parents and guardians must be notified of their rights annually with regard to student records and information.  These rights transfer to the student when he or she reaches the age of 18.

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Family and Student Rights

Under provisions of the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), and the No Child Left Behind Act, parents and guardians must be notified of their rights annually with regard to student records and information.  These rights transfer to the student when he or she reaches the age of 18.
FERPA
Webster CSD complies with FERPA, a federal law that protects the privacy of student education records. FERPA provides parents certain rights with respect to their children’s education records. These rights transfer to the student when the student reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”
  • Parents or eligible students have the right to inspect and review the student’s education records maintained by the school.
  • Parents or eligible students have the right to request that a school correct records that they believe to be inaccurate or misleading.
Personally identifiable information contained in a student’s educational records will not be disclosed without parental consent, except to the extent that FERPA authorizes. Under the provisions of FERPA, the district may release student directory information without parental consent. In addition, two federal laws require the district to provide military recruiters, upon request, with names, addresses and telephone listings unless parents have advised the district that they do not want their student’s information disclosed to military recruiters without their prior written consent.
FERPA allows schools to disclose records, without consent, to other school officials within the district whom the district has determined to have legitimate educational interests.  Personal identifiable information may also be disclosed to officials in another school in which the student seeks or intends to enroll or is already enrolled if the disclosure is for the purpose of the student’s transfer or enrollment.  Student education records may be released to authorized representatives of certain designated federal and state agencies pursuant to a lawfully issued court order or subpoena; and persons who need to know in case of a health or safety emergency.
Complete information may be found in the Board of Education Policy #5210, which was updated in 2017, and on the district website, websterschools.org.
PPRA
PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams.  The rights under PPRA transfer from the parents to a student who is 18 years old or an emancipated minor under state law. These include the right to:
  1. Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED):
    1. Political affiliations or beliefs of the student or student's parent;
    2. Mental or psychological problems of the student or student's family;
    3. Sexual behavior or attitudes;
    4. Illegal, anti-social, self-incriminating, or demeaning behavior;
    5. Critical appraisals of others with whom respondents have close family relationships;
    6. Legally recognized privileged or analogous relationships, such as with lawyers, doctors, or ministers;
    7. Religious practices, affiliations, or beliefs of the student or parents; or
    8. Income, other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program.
  2. Receive notice and an opportunity to opt a student out of:
    1. Any other protected information survey, regardless of funding;
    2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under state law; and
    3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
  3. Inspect, upon request and before administration or use:
    1. Protected information surveys of students;
    2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
    3. Instructional material used as part of the educational curriculum.
Webster CSD has developed policies, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The district will notify parents of these policies at least annually at the start of each school year and within a reasonable period of time after any substantive changes in such policies. The district will also directly notify parents, such as through U.S. mail or e-mail, at the start of each school year of the specific or approximate dates of the following activities and provide an opportunity to opt a student out of participating in:
  • Collection, disclosure, or use of personal information for marketing, sales or other distribution.
  • Administration of any protected information survey not funded in whole or in part by ED.
  • Any non-emergency, invasive physical examination or screening as described above.  For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification and an opportunity to opt their child(ren) out of such activities and surveys.
Parents/eligible students who believe their rights have been violated may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-4605.

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Graduation Ceremonies

According to Webster CSD Policy 5350, a student who will be awarded a Skills and Achievement Commencement Credential or Occupational Studies Commencement Credential, but has not otherwise qualified for a Regents or local high school diploma, will be provided with the opportunity to participate in the graduation ceremony and all related activities associated with that student’s high school graduating class. For details, see Policy 5350 under Downloads on the District Policies, Regulations, and Code of Conduct web page.

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Guidance Programs and Comprehensive Developmental School Counseling/Guidance Programs

School districts are required to develop district-wide and building-level comprehensive developmental school counseling/guidance plans which set forth the manner in which the district shall comply with section 3653 of education law. This information can be found in Webster Central School District’s Comprehensive School Counseling Program.

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Homeless Students

If your family is moving into temporary housing (ie. doubling-up, shelter, hotel/motel) due to eviction, economic hardship, or a similar reason, please contact the district registrar at wcsdschoolregistration@webstercsd.org or (585) 216-0029. The district registrar will work with the McKinney-Vento liaison, Dr. Robert Chalwell, (585) 216-0036, to determine the student’s eligibility for the McKinney-Vento program.

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Medicaid Compliance

The district remains current with changes in the Medicaid regulations. For assistance or questions, contact Catherine Lesio, director of the committee on special education, at (585) 216-0000.

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No Smoking Policy

Federal and state laws prohibit smoking and tobacco products in schools, on school grounds, and in school vehicles.

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Notice of Non-Discrimination (Title IX)

Webster CSD does not discriminate on the basis of an individual’s race, color, creed, religion, religious practice, national origin, ancestry, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, or any other basis prohibited by New York State and/or federal non-discrimination laws in its programs, activities, or employment practices and provides equal access to the Boy Scouts and other designated groups.
Any parent, student, or employee who has questions regarding this non-discrimination policy or who wishes to report a violation of the policy may do so by contacting David Swinson or Dr. Amanda Bayer, Title IX coordinators, or Robert Chalwell, Section 504 coordinator, at Webster CSD, 119 South Avenue, Webster, NY 14580; telephone: (585) 216-0036.
Discrimination Incident Report Form
Title IX Training

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Nutritional Ingredients

Ingredients and nutritional information for meals provided by Webster Food Service may be found on the food service’s Menus & Snack Restrictions web page; select your child’s school, then hover over the food in question, and an information menu will pop up.

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Parent and Family Engagement

Webster CSD involves parents and family members in developing district parent and family engagement plans and implements effective outreach to parents of English learners. Each school funded by Title l has a web page that links to the Title I Parents and Family Engagement Policy 5400, the Parent Compact, and the Legal Notices web page that contains the Notice to Parents/Guardians as it pertains to ESSA and Title I.

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Parents’ Bill of Rights for Data Privacy & Security

Webster CSD is committed to ensuring student privacy in accordance with local, state, and federal regulations and district policies. To this end and pursuant to U.S. Department of Education (DOE) regulations (Education Law §2-d), the district provides the Parents’ Bill of Rights for Data Privacy and Security, found on the WCSD Data Privacy web page.

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Pesticide Application Notification

New York State Education Law requires school districts to provide written notification to all persons in parental relation, faculty, and staff regarding the potential use of pesticides periodically throughout the school year. The law covers all instructional and administrative buildings and grounds, including playgrounds, athletic fields, and bus garages.
Webster CSD is required to maintain a list of persons who wish to receive 48-hour prior written notification of certain pesticide applications. If you would like to be included on this list, please contact Webster CSD pesticide representative Blaine Cunningham, manager of buildings and grounds, at (585) 265-6585. Your name will be kept on the contact list until July 1, 2024.
For further details, please see our Pesticide Information web page.

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Photo & Video Consent

Throughout the school year, photographs or video may be taken of students for use in Webster CSD produced social media, publications, videos, podcasts, website, promotional, or marketing materials, or by the news media. Parents/guardians who do not wish their child to be photographed or videotaped must indicate this in writing to their child’s school principal before the start of school in September (or, for newly enrolled students, within 21 days of registering your child). Email does not constitute a written request; please provide a typed and signed written request via traditional mail or delivery. Parents/guardians with children in multiple buildings will need to submit a letter to each child’s principal. This request must be updated annually. Be sure to include all instances in which you do not want your child’s image used. 

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Promotion and Placement

Webster CSD’s policies on promotion and placement and how they were developed may be found in the district’s Policy Manual and Regulation Manual, specifically Policy 5120 - Student Promotion/Reporting to Parents, Policy 5350 - Participation of Students with Disabilities in School District Activities and Programs, and Regulation 5011 - Pupil Attendance and Ability to Receive Course Credit and/or Promotion to the Next Grade Level.

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Public Records

In accordance with the state Freedom of Information Law (FOIL) and Article 6 of the Public Officers Law, requests for access to public records are to be made through the district clerk, Heather Murphy, at Webster Central School District, 119 South Avenue, Webster, NY  14580 or (585) 216-0001.

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Registration Materials

Webster CSD enrollment forms, procedures, instructions, and requirements for determinations of student residency and are available on the Student Registration website.

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Report Card

Each year the New York State Department of Education is required to prepare a New York State Report Card for each school district. Webster CSD’s report card may be found on the District Budget web page under Budget Links.

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Sex Offender Registry Information

Webster CSD receives notifications from law enforcement personnel when registered sex offenders move into the community. For information on how this information is disseminated and for local, state, and national resources for tracking sex offenders, see the district’s Sex Offender Registry Information on our Safety and Security web page.

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Student Achievement and Growth on State Tests

As a recipient of Title I Part A funds, Webster CSD provides information to parents/guardians of their child’s academic achievement and growth on state academic assessments, as required by federal law. This is done in accordance with Webster CSD Policies 5295 - Response to Intervention and 5400 - Title I Parent and Family Engagement Policy.

Student Participation in Mandated Assessments
As a recipient of Title I Part A funds, Webster CSD must notify parents/guardians that they have the right to request information regarding the state and the district’s policy on participation in required assessments and the policy or procedure to opt out of those assessments. This may be found in Webster CSD Policy 5510 - Student Assessment.

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Student Records: Access

See FERPA.

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Student Records: Release to Military Recruiters

Parents/Guardians of high school students and students older than 18  have the right to request that the district not release their child’s or, if they are a student older than age 18, their own contact information to military recruiters without prior consent. See FERPA.

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Student Wellness

Webster CSD is committed to providing a school environment that promotes and protects children’s health, well-being, and the ability to learn by fostering healthy eating and physical activity. The district has established a wellness committee to develop the district’s proposed local wellness policy, making such policy recommendations for review and adoption by the board of education. The committee will assess current activities, programs, and policies available in the district; identify specific areas of need; develop the policy; and provide mechanisms for implementation, evaluation, revision, and updating of the policy. To review the complete policy, please see Wellness 5170 in the Webster CSD Policy Manual.

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Students with Disabilities: Meal Accommodation

If your child has dietary restrictions based on medical needs, it is possible to have a special meal prepared. Please contact the Webster Food Service Office at (585) 670-5105 for information and necessary paperwork. For any issues related to this process, contact the director of food service, Mark Balfour, at (585) 670-5105.

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Students with Disabilities: Procedural Safeguards

Webster CSD provides parents/guardians of students with disabilities with a copy of the New York State procedural safeguards. They are also provided upon initial referral or parental request for evaluation, the filing of a first request for a due process hearing, a disciplinary action constituting a change in placement, and at the request of a parent. The New York State Procedural Safeguards may also be found on the bottom of the Student Services web page under Resources.

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Sudden Cardiac Arrest

NYS education law requires districts to post information, developed by the commissioner of health in conjunction with the commissioner of education, related to students who exhibit signs or symptoms of pending or increased risk of sudden cardiac arrest. In Webster CSD, this information can be found on the Dominic Murray Sudden Cardiac Arrest Prevention Act web page.

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Transportation Plan Based on Patterns of Actual Ridership

Webster CSD provides transportation based on district Policy 5700 and shares routes with families prior to the start of each school year. 

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Webster CSD Sexual and Workplace Harassment

Webster CSD is committed to maintaining a workplace free from sexual/workplace harassment, which is a form of workplace discrimination. All employees are required to work in a manner that prevents sexual or other forms of harassment in the workplace. Follow the link below to the policy that is one component of Webster CSD's commitment to a discrimination-free work environment. Sexual/workplace harassment is against the law and all employees have a legal right to a workplace free from sexual harassment and employees are urged to report sexual/workplace harassment by filing a complaint internally with Webster CSD (follow the link below). Employees can also file a complaint with a government agency or in court under federal, state, or local anti-discrimination laws.
 
Webster CSD Sexual and Workplace Harassment Policy
Webster CSD Sexual and Workplace Harassment Complaint Form

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Work Permits for Teen Employment

Any student under the age of 18 who seeks employment must obtain a work permit. While school is in session, students may pick up applications in any of the district’s secondary schools. They are also accessible on their high school’s websites: For further information about employment for minors, please visit the Department of Labor’s website: dol.ny.gov.
 

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