Webster CSD E-flyer Protocol
This protocol outlines the guidelines for non-profit community groups and organizations to distribute information about events and programs through electronic flyers (e-flyers) within the Webster CSD community.
E-flyers provide a platform for sharing information within the One Webster community. Approved e-flyers are distributed electronically through the district's Facebook page (www.Facebook.com/WebsterCentralSchools) and weekly ParentSquare newsletter for up to three weeks. Webster CSD does not sponsor nor endorse these activities. This information is provided solely as a community service.
There will be no e-flyers the week of June 30.
Flyer Requirements:
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Disclaimer: Each flyer must include the following disclaimer, placed anywhere on the flier in a readable font size:
"This event, activity, or program is not sponsored by Webster Central School District. Approval does not imply endorsement, but is a courtesy service to the community." -
Contact Information: The flyer must include:
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Name of the person and/or organization making the request.
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Email address, phone number, and/or website for inquiries.
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Format and Length: Flier must be one page only (8.5x11 inches or 11x8.5 inches) and submitted in jpg, png, or pdf format.
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Content: E-flyers are for non-profit groups or events within Webster CSD. Flyers in conflict with school/PTSA/district-sponsored programs will not be approved.
Submission Process:
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Submission Deadline: Flyers must be submitted by the Friday before the next week's newsletter postings (usually Wednesdays), but no more than three weeks prior to the event or sign-up deadline.
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Submission Method: Submit completed flyers to Jenifer Calus at jenifer_calus@webstercsd.org with the subject line "e-flyer." Do not contact principals or schools directly.
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File Conversion: All flyers will be converted to jpg or png for posting, meaning clickable links will not work.
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Resubmission Policy: Flyers will not be permitted to run in perpetuity. The same group cannot run flyers every week for the same event or program that has already been advertised. A one-week break and a new flyer are required for resubmission.
Distribution and Approval:
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Frequency: Only one flyer is permitted each week per organization/group, with the exception of the district, Webster CSD schools, and PTSA (which may have up to two at a time).
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Notification: Senders will be notified if the flyer is approved, requires modifications, or is denied.
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Posting Schedule: Approved e-flyers are typically posted on Wednesdays.
- Non-Posting Periods: E-flyers will not be reviewed or posted when school is not in session (e.g., legal holidays, school recesses), with the exception of summer recess.
