The School Rep is one of the most important jobs for CAD and is the "link" between the main committee and the respective school.

There are 3 main areas of Responsibility: Volunteer Recruitment, Reflections, and Promotion. If you have more than one person on your School Rep CAD Committee, you may want to divide up the responsibilities.

School Rep Timeline

December:
Promote Community Arts Day in your school newsletter. (Note: some schools do a Jan/Feb. newsletter, and content needs to be in early!!! Contact your PTSA chair to find out who's in charge of the newsletter.)

January:
Attend CAD Meeting
Start recruiting volunteers
Distribute guidelines to art/music teachers about Reflections contest

February:
Attend CAD Meeting
Continue recruiting volunteers
Distribute guidelines to students about Reflections contest
Hang Reflections Posters in school
Promote Community Arts Day in School communications (Spotlights or Newsletter)

March/April
Attend CAD Meeting
Wrap up volunteer recruitment.
Deliver Reflections entries to Reflections Coordinator as per her instructions.
Take down Reflections posters.
Put up Community Arts Day Posters.
Distribute "Sneak Preview" document to students.
Deliver Bake Goods to Schoeder HS
Come to Community Arts Day!

Volunteer Recruitment

30 volunteers needed (5-10 of them buy baked goods and 20-25 of them for day-of-event).

Maintain a list/database of the 30 volunteers from your school - Include:
-School
-Name
-Email Address
-Phone #
-Preferred Shift Time
-Preferred Area

Work with your school's Volunteer Coordinator to recruit the 30 volunteers - contact that person to see if they have any names of people who have already said they would help with CAD

Enter volunteers at the central volunteer database as www.webstervolunteers.org.

(For Elementary School Reps) In December, you will receive via email a Volunteer Recruitment Flyer. You will need to insert your name on the flyer and copy and distribute the flyer in January to all students via the teacher's mail boxes. Be sure to check the PTSA mail folder for returned volunteer forms.

The volunteer flyer should also be included in your school's January newsletter. You can provide a copy to whomever is responsible for putting together your school's newsletter.

Volunteers may also sign up via the website. The CAD Volunteer Coordinator will make online reports available to you so you can track how many volutneers have signed up from your school.

CAD volunteers should find out their assignment in March. You need to contact your school's CAD volunteers to inform and CONFIRM their assignment for CAD.

Baker volunteers will need to drop off their bake goods the day before CAD
As of 1/28/2006, we can no longer sell homebaked goods. All items must come from a commercial bakery (such as BJs, Wegmans, etc.)
- Bakers can leave bake goods at main office
-School Rep calls bakers to remind them and ask them to bring their goodies to the main office before 2:30 on the Friday before Community Arts Day.
-School Rep picks up bake goods at their school after 2:30 and brings to Shroeder H.S. between 3pm - 5 pm - leave them in the teacher's dining room next to the Gym
- If the volunteer cannot deliver bake goods to their school, they can drop them off at the HS.
***************************************************************************************************************
2-3 whole pies or cakes per school.
"homeade" looking baked goods that can be repackaged.
Please limit the mini muffins, as they were not a big hit last year.
***************************************************************************************************************

Reflections Contest

Put Reflections Contest Portfolio in main office (Students put their entries into this portfolio) You will need to get your portfolio from Nancy Steele, Reflections Coordinator at the Jan. meeting.

Copy Reflections Contest Guidelines which will be emailed to you in January and put copies in teacher's mail boxes so they can distribute to all students

Put up Reflections Contest posters in the all schools.

Check periodically to ensure that the following information is on the back of each entry:
- Name
- School
- Grade
- Entry Category
- Phone #
- Entry is mounted

Pick up portfolio/entries on March 15th and bring them to Reflections program coordinator.

Pick up your artwork/portfolio for your school at 5 pm after CAD in the cafeteria near the library.

Promotion

Hang up CAD posters around school (posters supplied by Main CAD Committee - given out at Feb. meeting)

Submit a CAD Save The Date promotional announcement in the Feb. and March school newsletters (The promotion will be emailed to you in December by CAD chairperson)

Copy and distribute Sneak Preview of Performing Artists 1-2 weeks before CAD (This will also be emailed to you.) Put copies in teacher's mail boxes at Elementary schools so they can distribute to their students.

Email school principal to keep him/her in the loop - also talk with secretary

Meetings

Attend Main CAD Committee meetings